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Expectations of Committee Chairs
 Even with capable members on your committee, a firm goal to achieve, and the support of the SDBA staff, a committee without strong leadership will be handicapped. During your term as committee chair, the most consistent help will come from the SDBA chair, president and staff. To a great extent, your ability to work with them will determine your success as head of your committee. Your success will also largely depend on your ability to preside and guide the meetings of the committee to a definite goal. Remember, your job is to help the committee function, not do all the work yourself. The following guidelines should assist you in reaching that goal:

  • Assist in developing the committee objectives.

  • Inform committee members of objectives and their expected individual contributions and responsibilities.

  • Work with SDBA staff to plan a tentative calendar of meetings and conference calls at least three months in advance with confirmation of meetings 30 days in advance.

  • Work with SDBA staff to send email notification to all committee members of pending meetings or conference calls.

  • Always start the meetings on time and work with a definite agenda.

  • Clearly state the reason for the meeting at the beginning of the meeting – don’t meet if there is nothing to discuss.

  • Make sure committee members get all the information related to an issue, both the pros and cons.

  • Review and revise, if necessary, the committee’s objectives relative to the mission statement and objectives of the SDBA.

  • Retain control, but do not stifle free comment. Invite constructive criticism and even disagreement. Ask for support. Clarify issues by obtaining a consensus and then move on.

  • Do not argue with the individual who has the floor. Ask questions if you disagree, but remember that as the presiding officer, you should remain neutral.

  • Make sure adequate minutes are kept of each meeting and that they are distributed to each committee member.

  • Liaise with SDBA staff on a regular basis.

Removal:
 The committee chair, in consultation with the SDBA chair, can remove a committee member from office prior to the expiration of the term for which that committee member has been elected.

Return to Committee Functions and Operations Guidelines